A business analyst is in charge of evaluating a company’s business needs and recommending the most appropriate technological solutions to fulfil these demands. Business analysis involves managing project management and quality testing, as well as employing technical skills.
The fact is that you won’t be able to figure out what you’ll do in your new job until you begin working on day one. It’s tough to know what questions you’ll get during your interview for the business analyst position because of this.
That said, let’s have a look at common interview questions for an entry-level “Business Analyst” position, which are often more general and will test your attitude rather than your abilities for all kinds of analysis. Let’s get started!
Why do you want to be a business analyst?
There are two excellent answers to this question, in our opinion.
One is to mention your future specialisation, such as a management analyst or system analyst, and say that you see this job as an excellent starting position to have the opportunity one day to obtain “your dream job” for the company.
The second response is to insist that you aren’t sure what you want to do as a professional. If given the variety of working activities business analysts may have, the plethora of career options they may pursue later on, and general knowledge of the business you will acquire throughout this position, a business analyst role seems an ideal fit for you.
Why do you want to join us?
You will discover numerous job openings for business analysts on online employment sites each day during the year in any big metropolis. While your employer may not question your decision in an economic expansion (you may well be the only applicant), they will want to know when you are unemployed because ten or twenty other individuals will be vying for the position.
Learn more about their business by doing some research. For example, you may like the company’s services, or you may be a fan of your area’s economy. Or you could have known someone who works there and has nothing but great things to say about the training program and workplace culture.
Maybe you agree with their goal and vision statement on their website. Or perhaps you live near the facility where the business is located and can walk there in five minutes (or drive). Any reason is better than none, so provide them something.
What do you think you’ll be doing in this position?
It is a difficult question to answer. It would be best if you do not make unrealistically high expectations for yourself. During the first year of employment, you will most likely be assisting more experienced workers with their tasks. Simple analysis and data collection will be part of your responsibilities.
You cannot skip this step in large businesses, especially in finance and administration roles. So make your expectations modest from the start. State that you’re looking to learn and collaborate with others to assist the company in achieving its objectives.
You may include them if a job description includes a detailed list of clearly defined responsibilities. But don’t use words that have no meaning and promise activities you won’t accomplish anyhow during your first year on the job.
Why do you feel that you are qualified for the position?
The first is your education. Do not be afraid to list the most relevant courses to the position (administration, accounting, financial analysis, time rows analysis, and so forth).
The second is your talents and attitudes, which determine if you are a good match for the position. You might suggest that you enjoy analysing data, that you enjoy being a part of a hardworking team. State that your math and computer skills are excellent and that you are a quick learner, responsible, and confident in communicating with others.
If you have worked in a similar position before or did your internship at the same or similar company, then mention it. Try to exude confidence when describing anything. Other people will have a hard time believing you if you don’t believe it yourself.
Tell us about your technical expertise that is relevant to business analysis.
Unless you meet with a senior analyst from the firm, the interviewer may not be familiar with what you’re talking about. HR managers and generalists are unfamiliar with SWOT analysis, Gantt Charts, Agile methodologies, or product life cycles.
However, stating that you can work with MS Word and PowerPoint would seem absurd since everyone may use them these days. Even a ten-year-old child could do it.
It is important to mention any more complicated program you can work with, such as MS Excel, and that you are familiar with its complete commercial and financial analysis functionality.
Describe a difficult situation you’ve been through.
Most interviews for business analyst positions will include behavioural (or situation) questions. They’ll ask you about prior events and how you responded to them to learn more about your attitude toward work, difficulties, triumphs, and failures.
The essential guideline to remember is this: Tell a story with a positive conclusion and maintain a level head.
In a nutshell, the key is to figure out how your audience can benefit from what you have to offer. This will allow you to accurately convey your message for them to understand why they should care about it in the first place.
The conclusion of any narrative has an element of satisfaction if the hero succeeds in overcoming obstacles and achieving their goal. What makes a good ending? It doesn’t always end happily; there are no guarantees when it comes to human nature or fate, but we hope that most situations turn out well for our heroes as they resolve their issues with each other and learn lessons along the way.
Tell us about a time when you were under a lot of pressure to complete a project on time.
The world out there is challenging. There is a lot of competition, managers are ruthless, and employees in businesses must perform at their best to maintain a competitive advantage. Or endure on the economic battleground.
You will face a lot of pressure. You’ll have to fulfil strict deadlines. And it may not always be simple—or even feasible. Please demonstrate that you are up for the task by speaking about a previous instance (whether at school or not) when you’d have successfully prioritised your tasks, discovered a solution, and eventually completed it on deadline.
The way you present yourself is more vital than the scenario you explain in your response.
Which documents have you prepared as a Business Analyst?
I have prepared several documents.
A few examples are network diagrams, organisational charts, system requirements specifications documents, use case specifications documents, requirements traceability matrices, change request documents, RACI matrices, and gap analyses.
Explain Gap Analysis
The implementation of a product generally comprises a gap analysis, which is a term used in the product implementation lifecycle. An “as is” process study is conducted to understand the company’s current processes in detail during product implementation.
The “to be” process is the next step. The intended processes are represented by the “to be” procedures. This is why this project has started.
Once the “to be” procedures are understood, the product is set to include them in the product, whatever is possible. The remaining methods are either produced as part of product customisation or as a bespoke building process.
Finally, the product that has been built is shown to the customer. All of the system’s flaws are discovered during this session, such as custom reports yet to be implemented in business processes, search, and so forth.
What are the distinctions between functional and non-functional requirements? Have you recorded them in SRS? What role do they play in a product or service?
Non-functional requirements are the application’s features rather than the system’s behaviour.
Third, they are different in scope and level of detail, requiring more specific requirements. They include performance and usability criteria, as well as security standards. We do document them in the SRS document but in a different part.
They’re crucial since they assist us in determining the need for outside resources.
What are the most important components of an SRS?
SR Key elements are:
System’s purpose and scope can provide a brief overview of the system and information about its intended users and other stakeholders. It presents an idea of how it works and what it does to the business environment.
System components- that should be included in the project to meet business objectives, such as data flow diagrams and program flow charts for functional requirements. Non-functional requirements also should be documented within this segment, such as authentication methods or transaction rates.
Assumptions, Constraints and Dependencies – here we will summarise the assumptions, constraints and dependencies which influence or limit the development of the system. To be clear about these elements, it is necessary to get them from other stakeholders who have information about them.
Functional Requirements- relate to the behaviour of a system. In SRS, we will include the input and output specifications and rules for processing data within a system. Business cases often call for new or changed functionalities, so it is necessary to define them as precisely as possible to avoid any misunderstanding on the part of developers regarding what needs to be done.
Non-functional Requirements- refer to those that impact the overall performance of a system from an external point of view. For example, these can be security measures, availability levels and response times. Generally speaking, non-functional requirements specify how systems should behave instead of specifying what functionality has been implemented inside a system which is captured under the functional requirements section.
Data Model- a set of related data elements and their relationships to one another. We capture the requirements for the logical and physical structure of the information we’re going to store in our databases in SRS.
User Interface Requirements- describe how end users will access your system and what they’ll see when they use it. These include site maps, prototype diagrams, screen sketches or wireframes that show navigation paths, form layouts and even scripts with dialogue boxes and buttons to click on.
Acceptance Criteria- define exactly what describes a user story. This is used as a reference for the acceptance test cases created later in the software testing process.
Assumptions and constraints- how are they different, and why is it vital to understand them?
Assumptions, constraints, and dependencies are critical elements of any software project since they define the context and limitations within which the endeavour must be completed.
A project schedule is made based on the assumptions and limitations to assess how any may influence the project. As a result, it’s critical to note them in the Requirements specifications document.
Assumptions are considered to be facts for the project under development and are sometimes referred to as “what if” questions. E.g., “What if the client gives access to a test PayPal system for testing the payment process?”
Constraints are what Stakeholders may remove or adjust, as long as they do so in an agreed-upon and recognised manner. For example, a program might not be compatible with all browser versions.
What was the procedure for verifying that requirements for the next stage were correct?
This is often a two-step process.
We start by examining the needs. In one of our current projects, a different business analyst conducted the evaluation after having worked on a comparable project in the past.
He evaluated the documents for logical mistakes, missing criteria, subjectivity, and other flaws.
Second, the needs were verified by the consumer. To show the system to the client, we built a prototype and thoroughly discussed each screen.
In the realm of requirements management, there are a few key terms to know. What is requirements prioritisation, and why should you care?
Prioritisation is the act or stage of allocating requirements to different phases or iterations, depending on business importance, deadline, and cost.
According to IIBA’s BABOK Guide, prioritisation offers a framework for business analysts to make stakeholders’ choices easier and to recognise the relative significance of business analysis information.
Creating a prioritised list of requirements aids in the process of prioritising customer demands.
There are multiple techniques used for requirements prioritisation like Five Whys, 100-dollar method, MoSCoW Technique, Kano Analysis, Requirements Ranking Method, and more.
When interviewing for a Business Analyst position, it’s hard to anticipate exactly what you’ll be asked.
Organisations do not always know what they want or need, and they’ll use this fancy title for a single purpose: to attract young talent. As a result, especially when discussing entry-level business analyst jobs, you should prepare less for technical queries. You won’t be expected to respond to technical questions in your interview though a few organisations may ask technical questions that an entry-level analyst is expected to know.
Personal and behavioural (scenario-based) questions will be the focus. Learn how to respond to them and demonstrate the appropriate attitude for your interview. In four out of five cases, you’ll get a chance if you can do so.
We wish you luck with your interview!